Glossary
Key concepts in grant work – from basic terms to the specialised vocabulary of the EU, US government programmes and the World Bank
Programme
Stage
Level
64 terms
A
- Affordable Loans 5-7-9%: programme terms in 2026 Affordable Loans 5-7-9% Affordable Loans 5-7-9% is a Ukrainian state programme under which a business borrows from a bank and the state compe…
- Amendment (change to the grant agreement) An amendment is a formal change to the grant agreement. It is needed for substantive changes: the composition of the… Horizon Europe
C
- Call for Proposals (CfP) A call for proposals is a package of topics with a shared deadline and budget, published by the European Commission o… Horizon Europe
- CFS: Certificate on the Financial Statements Certificate on the Financial Statements (CFS) A CFS is a report by an independent auditor who checks, under agreed-upon procedures, the costs declared in a benefic… Horizon Europe
- Co-financing (co-financing / matching funds) The principle whereby an EU grant covers only part of the project cost, while the beneficiary funds the rest from its…
- Consortium (consortium) A consortium is a group of legal entities that submit a proposal together and sign the grant agreement. Horizon Europ… Horizon Europe
- Consortium Agreement A consortium agreement is an internal written contract between project partners on governance, distribution of funds,…
- Coordinator / Project Coordinator The coordinator is the beneficiary chosen by the consortium to manage the project and represent it before the Commiss… Horizon Europe
D
- Deliverable A deliverable is an output that has to be produced at a defined point in the project and submitted to the Commission:… Horizon Europe
- Dissemination & Exploitation Dissemination is making the results of a project public so that others can use them; exploitation is putting those re… Horizon Europe
- Donor (donor / funding body) A donor is an organisation that provides non-repayable funding for public-benefit purposes and sets the rules for usi…
- Due diligence (beneficiary vetting) Due diligence is the check a donor carries out on an organisation before awarding funds: whether it legally exists, w…
E
- Eligible and Ineligible Costs Eligible costs are the costs a donor agrees to cover with the grant because they meet the conditions of the agreement…
- eRobota: state grants for business eRobota is the Ukrainian government’s programme of non-repayable grants for business, running since July 2022. In 202…
- ESR (Evaluation Summary Report) The Evaluation Summary Report is the final report on the evaluation of your proposal, with the experts' scores and co… Horizon Europe
- Ethics Review Ethics review is a mandatory check that every Horizon Europe proposal above the evaluation threshold goes through. It… Horizon Europe
- Evaluation (application review) Evaluation in Horizon Europe means scoring a proposal from 0 to 5 against three criteria: Excellence, Impact and qual… Horizon Europe
F
- Final payment and closing the grant Final payment (payment of the balance) The final payment is the closing settlement of a grant: the donor determines the final amount from accepted costs and… Horizon Europe
- Financial statement for a grant Financial statement (financial report) A financial statement is the part of the periodic report in which each participant declares its eligible costs for th…
- Foreign currency account and receiving a grant in foreign currency Foreign currency account for receiving a grant To receive a grant in euros or dollars, an organisation or a sole proprietor opens a foreign currency current account…
G
- GDPR compliance The GDPR is the EU's general regulation on personal data protection, and it applies to a project regardless of the pa…
- Grant A grant is non-repayable, earmarked financial support for a specific project, awarded by a donor through a competitiv…
- Grant Agreement Preparation (GAP) Grant Agreement Preparation (GAP) is the stage between the evaluation result letter and the signature of the grant ag… Horizon Europe
- Grant application (proposal / application) A Horizon Europe proposal has two parts: Part A is filled in directly in the portal system and holds the administrati…
- Grant or subsidised loan: which should a business choose Grant or subsidised loan A grant is not repaid, but you answer for it with results: jobs, taxes and reports. A subsidised loan is repaid with…
- Grants for budgetary institutions: treasury servicing A budgetary institution receives a grant as own revenue of the special fund, in the Budget Code subgroup for charitab…
- Grants for local communities: where to start A Ukrainian community can attract grants through its council, a municipal enterprise, a local development agency, or…
- Grants for sole proprietors: taxation Taxation of grants received by a sole proprietor The Tax Code of Ukraine expressly removes from a sole proprietor’s income only budget grants and earmarked funds from…
- Grantwriting Grantwriting is preparing a project proposal so that it complies with the donor's rules and convinces the evaluator.…
I
- In-kind contribution (non-monetary contribution) An in-kind contribution is a non-monetary resource that a third party provides to a beneficiary free of charge: staff…
- Institutional support: a grant for the organisation, not a project Institutional support (core funding, operating grant) Institutional support is a grant for the running of the organisation itself rather than a single project: permanent s…
L
- Logical Framework Matrix (LSM / Logframe) The logical framework matrix describes a project as a verifiable chain: activities lead to outputs, outputs to an out…
- Lump Sum Funding A funding model in which the grant is paid as fixed amounts for completed work packages rather than against actual co… Horizon Europe
M
N
- NICRA (Negotiated Indirect Cost Rate Agreement) A NICRA is an agreement between an organisation and a US federal agency on the indirect cost rate that may be charged…
- NOFO (Notice of Funding Opportunity) A NOFO is the official announcement of a US federal grant opportunity, setting out the programme, who may apply, how…
- Non-profit status of a civil society organisation Non-profit status is an entry in the Register of Non-Profit Institutions and Organisations kept by the tax service, w…
- NRFU (National Research Foundation of Ukraine) The National Research Foundation of Ukraine is a state institution that has funded research projects competitively si… NRFU
O
- OFAC (Office of Foreign Assets Control) OFAC is the US Treasury unit that maintains the sanctions lists, above all the SDN list. The general federal grant ru…
- Open Access / Open Science Open science is the practice of making research results accessible: open access publications, FAIR data, transparent… Horizon Europe
- Orchard and greenhouse grants: amounts, land, obligations Orchard and greenhouse grants The orchard and greenhouse grants are two agricultural strands of Ukrainian state support for business. An orchard, b…
- Organisational capacity assessment before a grant Organisational capacity assessment (pre-award assessment) An organisational capacity assessment checks whether an organisation can deliver the project and handle the money pro…
- Outputs vs Outcomes vs Impact Three levels of project results: outputs are what you produce directly; outcomes are the changes in behaviour or capa…
P
- Partner Search for a Consortium Partner Search Partner search means finding the organisations you will apply with to a call that requires a consortium. The main fre…
- PIC (Participant Identification Code) A unique 9-digit identifier for an organisation in the European Commission's systems, required to submit proposals fo… Horizon EuropeErasmus+
- Pre-financing / First payment Pre-financing is the advance a consortium receives once the grant agreement is signed, so that work can start. In Hor… Horizon Europe
- Processing plant grant: terms and co-financing Processing plant grant The processing plant grant is non-repayable state support of up to UAH 8 million for equipment for manufacturing busi…
- Project Officer (PO) A Project Officer is a member of staff at the Commission or an executive agency assigned to your project after select… Horizon Europe
R
- Record-keeping after the grant ends Record-keeping after the grant After a grant ends, project records must be kept for several more years, because the donor may check costs after the…
- Registering an international technical assistance project in Ukraine State registration of an international technical assistance project State registration of a technical assistance project is an entry in the register kept by the Secretariat of the Cabin…
- Regranting: grants through intermediary organisations Regranting (sub-granting, financial support to third parties) Regranting means a donor awards one large grant to an operator organisation, which then runs its own calls and passes…
- Reporting (grant reporting) Reporting in Horizon Europe works in two modes: continuous reporting on milestones, deliverables and risks, and perio…
S
- Seal of Excellence The Seal of Excellence is a quality label for proposals that passed the evaluation threshold but received no funding… Horizon Europe
- Subgrant / Subaward A subaward is the part of a US federal grant that the main recipient passes on to another organisation so that it car…
- Submission deadline (call deadline / cut-off date) The submission deadline is the point after which the system stops accepting proposals and closes automatically. In EU…
T
- Timesheets (time records) A project timesheet is the evidence of how much time a specific person spent on the grant itself. The amount of perso…
- TRL (Technology Readiness Level) Technology Readiness Level is a nine-level scale of technological maturity, running from observation of basic princip… Horizon Europe
U
- UEI (Unique Entity Identifier) The UEI is a twelve-character identifier for an organisation in the US federal grants system, issued free of charge t…
- Ukraine Facility The Ukraine Facility is the EU’s support instrument for Ukraine for 2024–2027 worth up to €50 billion: up to €33 bill…
- Ukrainian Cultural Foundation (UCF) The Ukrainian Cultural Foundation is a state institution funding cultural and artistic projects competitively since 2… UCF
V
- VAT and customs exemption in technical assistance projects VAT and customs duty exemption in international technical assistance projects Goods and services paid for by a registered international technical assistance project and listed in its procurement…
- Vlasna Sprava grant: amounts, terms and obligations Vlasna Sprava grant (Own Business) Vlasna Sprava (Own Business) is a Ukrainian state grant for starting or scaling a business. Since September 2026 it r…
W
- Work Programme The work programme is a European Commission decision setting out which calls will run in a given period, with what bu… Horizon Europe
- WP (Work Package) A work package is a self-contained part of the project work plan with its own tasks, lead partner, budget and deliver… Horizon Europe
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